Sharing documents among reviewers
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You can use several methods to keep track of changes you or others made to a document.
- Use change marks to show added or deleted material and changed formatting. Later, you or another person can review and accept or reject each change.
- Make changes to a copy of the document (stored in a different folder, under a different name, or both), then use Calc to compare the files and show the changes. See Comparing documents.
- Save versions that are stored as part of the original file. See Saving versions.
Reviewers can leave notes in the document or make comments attached to specific changes.
Preparing a document for review (optional)
When you send a document to someone else to review or edit, you may want to prepare it first so that the editor or reviewer does not have to remember to turn on the revision marks. After you have protected the document, any user must enter the correct password in order to turn off the function or accept or reject changes.
- Open the document and make sure that the Edit > Changes > Record menu item has a check mark next to it, indicating that change recording is active.
- (Optional) Click Edit > Changes > Protect Records. On the Protect Records dialog, type a password (twice) and click OK.
Identifying copies of spreadsheets
When sharing documents, it is important to keep track of the different copies of the document. This can be done either in the file name or in the file title. If you have not provided a file title in the spreadsheet’s properties, the spreadsheet’s filename is displayed in the title bar. To set the title of the spreadsheet, select File > Properties > Description.
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